GDPR: DATA PRIVACY NOTICE FOR CLIENTS AND SUPPLIERS
All Pets Vet Care ("We") are committed to protecting and respecting your privacy.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2.Who are we?
All Pets Vet Care is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: 01646 663 883. For all data matters contact Sibilla Schleicher on email@example.com.
3.The purpose(s) of processing your personal data
We use your personal data for the following purposes:
•To maintain our accounts and records •To send reminders for vaccinations and parasite control •To inform individuals of news, events or activities •As part of our referral services •You may give us information about you by filling in forms on our website http://allpetsvetcare.homestead.com/contact.html (our site) or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you subscribe to our service, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey and when you report a problem with our site.
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
The personal data you give us may include your name, address, e-mail address and phone number, financial and credit card information.
Special Catergories of Data
Any relevant personal data you give us, which will enable us to provide you with an efficient sevice.
5. What is our legal basis for processing your personal data?
a)Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
✔ Consent of the data subject;To remind you when your pet is due vaccinations.
When using an Unlicensed Drug.
Microchip registration of your animals.
To sign your puppy / kitten up to Agria 5 week free insurance.
✔Processing necessary for the
performance of a contract with the
data subject or to take steps to enter
into a contract ✔Processing necessary for
compliance with a legal obligation
✔Processing necessary for the
purposes of the legitimate interests of
the data controller or a third party,
except where such interests are
overridden by the interests or
fundamental rights or freedoms of the
More information on lawful processing can be found on the ICO website.
6.Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with All Pets Vet Care employees, our Veterinary Practice Management software company, our Accountant, and as necessary Laboratories, Referral Practices, Second Opinion Practices, Pet Cremation Services, Debt Recovery agent, Insurance Companies, Microchip Companies.
7.How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary, for a period of 7 years from when your contract ends with us in case of any requests for patient history from insurance companies or future practices, legal claims/complaints; for safeguarding purposes etc.
8.Providing us with your personal data
We require your personal data as it is a contractual requirement. If you fail to adhere then will be unable to provide any services.
9.Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
•The right to request a copy of the personal data which we hold about you; •The right to request that we correct any personal data if it is found to be inaccurate or out of date; •The right to request your personal data is erased where it is no longer necessary to retain such data; •The right to withdraw your consent to the processing at any time, where consent was your lawful basis for processing the data •The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means); •The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing; •The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics). 10.Transfer of Data Abroad Occassionally we will send X-rays to Pet Rays for second opinion, these will only be sent with your consent and will only contain your name from your personal data. Pet Rays have facilities in USA, Canada, Australia, Austria and Hong Kong. 11.Automated Decision Making
We do not use any form of automated decision making in our business.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
14.How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact our Practice Manager Rachel Charnley on 01646 663 883 or firstname.lastname@example.org.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.